Connect Upwave to 1000+ other apps with Zapier

Upwave now integrates with Zapier, which lets you automatically create cards in Upwave whenever there’s a trigger in any of the 1000+ connected apps.

Automated connections called Zaps, are set up in minutes with no coding. You can automate your day-to-day tasks and build workflows between apps that otherwise wouldn’t be possible.

Each Zap has one app as the Trigger, where your information comes from and which causes one or more Actions in other apps, where your data gets sent based on your set-up.

To learn more, read our guide which explains step-by-step how to create a Zap from scratch. Or jump straight into the action and try out one of the popular premade Zaps below.

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To connect Upwave with thousands of other apps, including Gmail, GitHub, and Slack, head to Upwave’s Zapier integration page.


Visualize Your Business Model with Upwave

We are working on expanding our system templates to fit even more of your business processes, and the first one out is the Business Model Canvas!

What is the Business Model Canvas?

The Business Model Canvas is a strategic management tool developed by Alexander Osterwalder ( It helps you visualize your business model in a logical way on a single page. The canvas consists of 9 building blocks which covers the four main areas of a business; Offer, customers, infrastructure and financial viability.


The 9 building blocks are as follows:

1. Customer segments: Which customer groups are you creating value for?

2. Value propositions: What value do you deliver to your customers?

3. Channels: How do you reach your target customers?

4. Customer relationships: How do you interact with your target customers?

5. Revenue streams: How much will you make?

6. Key resources: What do you need? Which resources does your value proposition require?

7. Key activities: How do you do it? Which activities does your value proposition require?

8. Key partnerships: Who will help you?

9. Cost structure: What will it cost?


How to use the Business Model Canvas


The easiest way to utilize Business Model Canvas is to use an online tool, like Upwave, where you can update the canvas in real-time with your collageus. To get started with Business Model Canvas in Upwave, go to templates and choose “Business Model Canvas”. To add a card, just click inside the box where you want to add it. Try to keep the text short and concise. Use colors to create links between different aspects of your business model.

Start by filling out customer segments (which customers are you serving?) and then value propositions (which customer problems and neds are you solving?). Then continue with channels (how are you delivering value to your customers?). customer relationships (what kind of relationships do you need to establish and maintain?) and revenue streams (how much money are you going to make?).

Now that you’ve finished the customer and revenue aspect, it’s time to look at the infrastructure and costs. Start by filling out the key resources (which assets does your value proposition require?) and key activities (which activities does your value proposition require?). Continue with key partners (who will help you?) and finish with cost structure (what will it cost?). You now have a one page visualization of your business model!

Get started with your business model canvas

Upwave Introduces Productivity Bot for Hangouts Chat by G Suite

Upwave’s productivity bot for Hangouts Chat is now available! At its core is an AI that understands natural language. It is instructed not to spam users with unwanted messages.


The Upwave productivity bot for Hangouts Chat is a two-way AI bot. You can talk to it either in private or in a chat room. It will help you and your team to create, delegate, and list tasks (cards) directly inside the chat. You can also configure the bot to send you private notifications when something important occurs in Upwave that involves you. A chat-room will never get spammed with messages that don’t matter to you!

Natural language

The bot understands natural language and can sometimes follow up with a question if something is unclear. For example, a command like @Upwave create Remember to schedule meeting with Sofie tomorrow, will ask you on what board you’d like the card “Remember to schedule meeting with Sofie” to be added. “Tomorrow” will be understood as tomorrow at noon, but the bot understands a wide range of dates, for example, “tomorrow morning” or “next Tuesday”.

Another very useful feature is to ask the bot to find information. For example, you can ask the bot to list your own or a colleagues’ tasks for the upcoming week or what they did yesterday. This is perfect in scenarios like a remote status meeting.


Personal Assistant

Sending a direct message to the bot will initiate the personal assistant. The assistant will notify you privately on important events happening in Upwave. For example, it will let you know when one of your tasks is due or if someone sent you a High Five. It will never post to a chat-room where others may receive unwanted information. You can, of course, configure the assistant to stop sending specific types of notifications or turn it off altogether.

Preview of Upwave boards and cards

Linking to Upwave cards and boards naturally in a conversation has never been easier. You can ask the bot to preview a card or board for everyone to see by simply pasting in the URL.

The card will then be displayed for all in the room (or privately if you’d like) with action buttons to assign/unassign yourself or complete it.


Try it out

Trying out the bot is easy if you already have a G-Suite account. Head over to and find the bot by typing @Upwave in a chat room or as a Direct Message. If you do not have an Upwave account the bot will create one for you with a free 14-day trial.

5 Upwave Templates to Increase Your Productivity

Our pre-made Upwave templates makes it easier for you to get things done. Choose a template that fits your workflow or customize it to your needs.

General template for daily task management

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This is a basic kanban board consisting of a three-step workflow; “To do”, “In progress” and “Completed”. Use it to keep track on all your personal tasks, tasks within a team or a project. Simply add your tasks in the “To do”-column, move them to “In progress” when you’ve started them and to “Completed” when they’re finished. Use the colors to categorize your tasks based on e.g. priority.

Template for weekly meeting

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Meetings are much more productive if you have an agenda and stick to it. Especially if all notes and information from a meeting is available in real-time for everyone in the meeting. In this template the columns are “Agenda”, “Action items” and “Completed”, and each row represents a week. Add the agenda for the meeting in the first by using the check-list, so you can easily check of items in the meeting. You can also put notes from the meeting in the same card as the agenda, to make it easy for everyone to look at what was discussed in the meeting. Put action items that needs to be done after the meeting in the next column, and assign it to the person responsible. When an action item is done, move it to the “Completed” column. Use the colors to categorize the action items based on departement, team members or priority. In this example, we have categorized based on departement.

Template for prioritizing tasks

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Great time management means being effective as well as efficient. In the modern, fast paced workplace it can be hard to distinguish between what’s important and urgent. We often fall in the trap of believing all urgent tasks are also important, even if that’s seldom the case. The Eisenhower Matrix gives you a visual overview of how to prioritize your tasks based on urgency and importance.

1. Urgent and Important: DO
If a task is both urgent and important, do it right away.

2. Not Urgent, but Important: DECIDE
If a task is important, but not urgent, set a due date and do it later.

3. Urgent, but not Important: DELEGATE
If a task is urgent, but not important, the best thing is to delegate it to someone else.

4. Not Urgent and Not Important: DELETE
If a task is neither important nor urgent, it should not be prioritized. Drop it or do it when you have some extra time.

Template for hiring processes

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A picture says more than a thousand words. In this template we have used cover images instead of colorcoding. The columns are “Applicants”, “Interview” and “Offer”. In applicants you create a card for each person who has applied for the job. You can also attach their resume or other files. If they get an interview, you move the card over to the next column. You can also add comments you have after the interview. Lastly, when you have decided who gets the job, you move the card over to “Offer”.

Template for sales processes

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This template is perfect for visualizing your sales pipeline. The columns are “Leads”, “Contacted”, “Meeting scheduled”, “Proposal sent”, “Won” and “Lost”, but you can customize them to fit your own process. Start by creating a card for each lead, where you  fill in information on the company. Move the cards around based on where they are in the sales pipeline. You can use colors to categorize your leads based on their readiness to buy.

Not an Upwave user yet? Sign up for free here

The Upwave app is now available for both Android and iOS!

We have been working hard for several months to get the app ready – and now it’s finally here. We are so excited! It is free for all users, independent of your subscription plan. Download the app from Google Play or Apple App Store.

Main features

The first version of our new app is designed with easy overview and personal tasks in mind. Lists of tasks, notifications and boards are readily available.

Keep up to date on your projects

  • Get an instant overview of your tasks and deadlines
  • Navigate visual boards for your workflow and projects
  • Receive notifications
  • Filter boards and cards

Organize your workflows and collaborate

  • Delegate tasks to yourself or team members
  • Set deadlines
  • Create subtasks
  • Write comments and descriptions

Hassle-free administration

  • Single Sign-on with G-Suite
  • Switch between Workspaces

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Not an Upwave user yet? Sign up for free here

Introducing Workspace – an easier way to collaborate within organizations

Our users wanted the possibility of having multiple teams under the same organization, so we created Upwave Workspace. Instead of creating a team when you signup, you will now create a workspace. Inside this workspace, you can create several teams, e.g. for different departments, project groups, external suppliers etc.

From Single-Team to Multi-Team

Before workspace, you created a team-url when signing up and added all the members in your organization to that team. If you wanted to divide your organization into different teams or departments, you could do this by creating groups for your boards. You could, however, not add members to groups – only to the boards inside a group. With the introduction of workspace, you can now create multiple teams inside your organization.

Upwave - Workspace explanation

While a major change in itself, the launch of Workspace also signals a direction for the platform. We will emphasize collaboration, teams and breaking down silos even more in the future.

Why Is This Awesome News?

What will this launch mean for you and your organization?



For Big Organizations

If you’re a big organization with a lot of employees, you don’t want your shared workspace to be cluttered with all the projects everyone is working on – but at the same time, you want to have all your employees inside the same workspace. With the introduction of multi-teams, you can now create different departments or project groups inside your organization. The employees will then only see workspace visible (public) teams and teams they are invited to. This way, your employees can focus on the tasks and projects that are relevant to them.

For Collaborating With External Clients/Suppliers

If you are working with clients or suppliers that you don’t want to see everything inside your organization, you can easily create a team for your collaboration. This way you don’t have to worry about them getting access to confidential information, because they will only be able to see boards inside that specific team. When a project is over, it’s easy to revoke their access to the team or delete it.

For Small Organizations

Even if you are a small organization, you will still get advantages of multi-teams. You can look at it as a way to organize your boards, which makes it easier to structure different areas of your business. Before this release, you could see all non-private boards, even if you weren’t a part of them. Let’s say you only work with marketing, you can now create a team for marketing, where only the marketing team are members. When you log in to the workspace, the marketing team is all you will see. Where as before, you would also see all the tech, admin, and sales boards – even if you weren’t a part of them.

Key Benefits:

  • Users can collaborate in multiple, separate teams, within the same organization workspace
  • Improved access rights and security control – allowing easy involvement of outside parties on demand (customers, contractors and partners)
  • Teams can be assembled and dissolved with a few clicks – useful for short term projects
  • Workspace administrator(s) can manage the entire account, and have full overview of all teams and workspace activity
  • Individual teams assign their own administrators, with full control of details

How To Increase Your Productivity By Using the Eisenhower Principle

Great time management means being effective as well as efficient. In the modern, fast paced workplace it can be hard to distinguish between what’s important and urgent. We often fall in the trap of believing all urgent tasks are also important, even if that’s seldom the case. In fact, most stuff trying to get our brain’s attention are usually trivial, non-important tasks, with a high sense of urgency.

The Eisenhower Principle 

The Eisenhower Principle originates from a quote attributed to the former U.S. president Dwight D. Eisenhower:

“I have two kinds of problems, the urgent and the important. The urgent are not important, and the important are never urgent.” 

The principle is pretty simple. You evaluate your task in terms of urgency and importance, and then place them in different quadrants of the Eisenhower Matrix, which gives you a visual overview of how to prioritize your tasks.

Urgent vs Important

Let’s start by defining what constitutes an important task and an urgent task.

A task defined as urgent requires immediate action or attention.  Examples:

  • Crises
  • Pressing problems
  • Projects with deadlines
  • Interruptions (calls, meetings, emails)
A task defined as important often relates to long-term goals. Examples:

  • Planning, research, design, testing
  • Capability improvements
  • Relationship building
  • Developing change, direction and strategy

The Eisenhower Matrix 

The Eisenhower Matrix consists of four different quadrants, based on urgency and importance. The quadrants are as follows:


1. Urgent and Important: DO

If a task is both urgent and important, do it right away.

2. Not Urgent, but Important: DECIDE

If a task is important, but not urgent, set a due date and do it later.

3. Urgent, but not Important: DELEGATE

If a task is urgent, but not important, the best thing is to delegate it to someone else.

4. Not Urgent and Not Important: DELETE

If a task is neither important nor urgent, it should not be prioritized. Drop it or do it when you have some extra time.

Obviously, what you need to tackle first are tasks that are BOTH urgent and important. It’s also easy to see that tasks that neither urgent nor important should be the last priority. However, it can be difficult to decide what to focus on when it comes to tasks that are “not urgent and important” or “urgent and not important”. This is where it’s important to remember that if you focus all your time on urgent tasks, the important tasks will never get done. Urgent does not equal important.

By using the Eisenhower Matrix you get a better picture of how to prioritize your tasks. Start by doing what’s important, ranked by urgency. If you have capacity do to some of the non-important tasks, do them after you finished all important tasks – or delegate/drop them depending on urgency.

Create Your Own Eisenhower Matrix in Upwave

Upwave supports both columns, rows and colorcoding of cards, which makes it a perfect tool to create your Eisenhower Matrix. Start by creating two columns, “Urgent” and “Not urgent”. Then turn on rows, and create a row for “Important” and “Not important”. Now, you have the structure.

Upwave - Eisenhower matrix - mountainCreate the colors you want to use for the 4 different categories; Do, Decide, Delegate, Delete. We have used red (Do), green (Decide), yellow (Delegate) and blue (Delete), but there are no rules – use the colors you prefer! When you’re all set up, start adding your tasks in each quadrant.

1. Do right away
Important:urgent 2
2. Decide when to do it
Important:not urgent 2
 3. Delegate to someone else
Urgent:not important
4. Delete/Drop
not urgent:not important
In this case, the red tasks would be done right away. For the green tasks, you would set a deadline for each (which is very easy in Upwave!) and then get started on them after the red tasks. The yellow tasks should be delegated to someone else (if possible), while the blue tasks should be dropped.

Key takeaways

  • Urgent does not equal important: What is important is seldom urgent and vice verca
  • The Eisenhower Matrix: Helps your categorize your tasks, so you can get your priorities straight!
  • If a task is important and urgent: Get it done right away – no procrastination.
  • If a task is important, but not urgent: Set a deadline and get it done by then. Make sure you do it!
  • If a task is urgent, but not important: Then it’s just a distraction, so delegate it to someone else.
  • If a task is neither urgent nor important: Well, then you don’t prioritize it at all. Drop it!


Baer, Drake. (2014). “Dwight Eisenhower Nailed A Major Insight About Productivity”. Business Insider

Dwight D. Eisenhower (1954). “Address at the Second Assembly of the World Council of Churches, Evanston, Illinois”. The American Presidency Project

McKay; Brett; Kate (2013). “The Eisenhower Decision Matrix: How to Distinguish Between Urgent and Important Tasks and Make Real Progress in Your Life”. The Art of Manliness.

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How Upwave Helped LZK Increase Efficiency, Improve Communication and Reduce Workload Stress

LZK Computer Graphics had tried lots of different tools to manage their complex processes and improve internal communication, but never found anything that their employees actually wanted to use – until they tried Upwave.

Visual Communication is Key

LZK Computação Gráfica is located in Porto Alegre, in the state of Rio Grande do Sul, Brazil. The company specializes in computer graphics services for architects, designers, marketing companies, construction companies, and contractors. Their work ethos is based on the ongoing commitment to the team, reinforced by the services offered to their customers.

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Developing an Effective Process for Everyone was Challenging

“Employees need to have access to the context and requirements of all projects with just one click. We have to be dynamic, move on from the last delivery and prepare ourselves for the next one. “ – Nereu Bavaresco Feizke, CEO, LZK Computação Gráfica

The challenges that LZK faced as a company ultimately came down to issues with communication. The company could not find a suitable solution, despite several attempts by employees to adapt processes.

As company processes are complex, a lot of planning was required for each stage to be adequately implemented. Every project that LZK takes on entails a lengthy process that requires a huge deal of organization. Therefore, a clear and transparent communication method was paramount.

In order to meet deadlines, it was essential that the entire team remained focused throughout all of the stages of the process. The team needed to ensure that they avoided duplicate tasks so that they could work efficiently and deliver quality on time .

Upwave Became the Solution

Being at the forefront of technology is the best way to grow for LZK. That’s why the company is always looking for solutions that fit their needs while offering a clear and adequate layout for the user. Internally, the project managers usually work with online applications to monitor what is being done and ensure that the deadline is on target.

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Nereu Bavaresco Feizke, CEO of LZK, believes that a management system should provide users with a fast and objective view of the ongoing project. Upwave is always available and constantly updated on all screens and keeps teams informed in real time, either by email or push notifications.

“Upwave is easy to use, intuitive, and clear. It connects employees and teams with their projects in a simple way.”, Feizke says.

Being able to oversee work in real time and using the communication offered by the tool allow each department to better focus on their daily activities. It’s extremely important that each stage is monitored. When a project comes to an end, it needs to be archived so that employees can perform a review analysis of the process, identifying what went well and what positive aspects they could apply to future projects.

Boosted Productivity and Improved Work Environment

With the deployment of Upwave, changes and results were spotted right away. The work produced by the team was aligned, connected, and followed clear instructions.

“We’ve achieved several impressive goals. Client projects with tight schedules and a high demand on our products were resolved with Upwave. We managed to dramatically reduce delays in the delivery process, hurdles that caused stress, and we increased the quality of the product and the overall business environment.” – Nereu Bavaresco Feizke, CEO

Now, daily activities and demands are more visible. Every player on the team can follow and identify in real time the tasks performed by everybody else, which creates a commitment to increase production and generates more excitement.

“Upwave’s interface and ease of use drove our production and boosted our productivity.”, Feizke says. Having a good way to communicate was an important factor in improving results. With Upwave, identifying pending tasks and the responsibilities of each project is much easier, and everything is instantly updated.

Employees no longer waste time asking questions like “what do I have to do today?” because all new projects are uploaded to Upwave and once the customer’s approval is received, work can begin. Knowing how to assign responsibilities within the teams that are going to work in the project is done! Everyone is already connected and ready to work.


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Ready to accelerate and take on the US market!

Upwave has been selected for the Norwegian New York Accelerator (NNYA) this summer and we’re so excited!


But what exactly is an accelerator?

It’s basically an intense education program where you compress years’ worth of learning-by-doing into just a few months . Why? To really kickstart growth in early stage companies. How? By providing groups of startups with education, mentorship, network, partners and investors.

And what is the Norway New York Accelerator (NNYA)?

The Norway New York Accelerator is an elite “market-entry” program for Norwegian startups ready to break into the East Coast US market. It’s a three-month accelerator program for Norwegian companies led by one of USA’s best-performing accelerators, ERA (Entrepreneurs Roundtable Accelerator), in collaboration with Innovation Norway. The program features intense one-on-one mentoring sessions by industry-leading mentors as well as workshops, speakers sessions and office hours by ERA partners and sponsors such as Microsoft, Google, Amazon, IBM, etc.

We’re looking forward to spending our summer learning, tweaking, pitching, networking and ACCELERATING in the big city! Are you in New York? Do you want to meet the team behind Upwave, give us some feedback, get a demo or just have a coffee? Hit us up! :)


We’ve just launched our new website and team calendar!

After spending most of our time working on the product itself, we have finally had time to do a serious overhaul of our brand. In a step towards enhancing the Upwave experience, we have given our website a fresh new design – and stepped up our content.

From vampire red to hot pink

Because let’s face it – pink makes everything look pretty.  Combined with a nice, dark blue to maintain some masculinity – we think it’s the perfect match for Upwave. New fun tag lines and an elegant, minimalistic logo keeps our brand up to date in this modern world.

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Upwave_old web

New content – to make it easier for you to understand what Upwave actually does

You know when you’ve worked so long on something that you’re not really able to see things clearly anymore? Yeah, that’s where we been at. With the rebranding, our core team needed to have a serious discussion around how to best communicate what our product actually does.

This is what we came up with.

 We’ve even made some cool GIFs, so we’re getting there!


Get the big picture with our brand new team calendar

We care about our users and love to collaborate with you when adding new features. You wanted a team calendar, so we jumped around and made one! Our team calendar shows you exactly what everyone is working on, what’s coming up next, and who’s responsible. Get rid of bottlenecks and optimize everyone’s capacity.


Are you not an Upwave user yet? Sign up today for a FREE 30-day trial!